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Top 5 Secrets to Excellent Customer Service

A company’s most important feature, without a doubt, is its product. If there is no desire for the product, a business will not succeed. But what else makes companies stand out from others?

The secret lies in customer service.

Read on to find out about some secrets of customer service and one business, Woveon, that is truly a forerunner in this not-so-new industry.

Ways to Excellent Customer Service

1. Customer Loyalty


To start off on our adventure to world-class customer service, it seems fitting to talk about customer loyalty. When a customer is loyal, they will keep buying products, turning into more and more revenue. But how does a company identify and keep these customers happy? At Woveon, identifying important customers and helping with their every need is easy! Woveon has created AI (Artificial Intelligence) programs that identify businesses-valued customers in multiple ways. Say someone has shopped at an e-commerce website multiple times and has a great buying history but has now run into some trouble. If they contact the store via multiple channels such as social media or email, a representative from the business can pull up their information and understand they are a valued customer. They can focus on their problems more quickly, and this keeps up customer satisfaction.

2. Consistency

Much like loyalty, consistency is another key factor when it comes to customer service. Woveon makes it easy for a customer service representative to be consistent throughout their interactions with customers. The software records past interactions that allows the business to recall past services it offered to the particular customer and the means by which the problem was resolved. With all of this data, the company can provide consistent help to valued customers. This, in turn, can create word-of-mouth interactions, generating new customers.

3. Knowledgeable Staff


Nothing is more frustrating than calling customer service and feeling more apt than the “resourceful” representative. This is why it is so important to have knowledgeable staff who don’t just stick to a script and set of instructions. Your employees should be able to problem solve on their own. In order to do this, one should hire people who show interest in their business and understand its products. However, having knowledge on more than just the product is important. For smaller businesses, getting to know your customers and being able to talk with them more on a personal level can be very important. With Woveon’s technology, this is a walk in the park. Woveon’s recorded conversations not only help with consistency, but it can also help a customer service rep get to know the client more by reviewing past conversations. Although this may not apply to all businesses, small to mid-sized companies can really benefit from having personable customer service reps who are extremely knowledgeable about their product and clients. So before hiring any applicant, make sure he/she is enthusiastic about the product or service the company provides.

4. Response Time

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“Thank you for calling. Your call is very important to us today. Please hold while we transfer you to our next available representative.”

We’ve all heard this dreadful message. Five minutes later, you are still listening to the same terrible background music and just waiting for your questions to be answered. This is why it is so important to have urgency when conducting customer service. If you make a customer wait for five or more minutes, their frustration is almost sure to be rising as well. To help this problem, Woveon’s interface has a simple search bar that any customer service rep can pull up and see what the customer’s history is. It includes common problems the customer has had along with small subcategories, illustrated in a 3D model that is quick and easy to use. Woveon’s incredibly accessible database and easy-to-use software cut down time that the customer is forced to listen to background music and become frustrated. Having dealt with many customer service departments, I can say that the best way to keep a customer happy is to be fast and knowledgeable about all potential problems. But even if you can’t identify the problem right away, act with urgency and get the process started as soon as possible in order to retain strong customer loyalty.

5. Apologize and Move On


Everyone makes mistakes–some you can control, others just happen. It is always better to apologize first and then move forward. When it comes to customer service, the representative is almost never to blame; however, the customer may think differently. A customer service rep should apologize not only for the inconvenience the customer is going through, but also so the customer can sense that the rep personally cares about the problem. If you are nice to your customers, they, in turn, would be more likely to reciprocate. Of course, there will be good and bad customers, but as long as you are willing to be upfront, apologize for any mistakes you could have made, and are ready to solve the problem, most customer interactions will go smoothly. Remember, solving the problem is only half of the interaction; being fast, knowledgeable, and polite completes the customer service process.

To help you out, here are 5 templates to get you out of sticky customer situations.

If you want to retain and build a bigger customer base, a company has to have great customer service. Word of mouth “advertisement” is 5x more powerful than any media ad. Because of this, a company’s customer service has to be efficient, knowledgeable, and polite. Luckily, with Woveon, customer service comes easy. Using Woveon’s software is a hack in itself when running a business, and if you are ready to bring your business to the next level, start with your customer service using Woveon.